HR & Payroll Admin Support
The paperwork behind having people on your team.We handle onboarding paperwork, timesheet collection and employee records, and prepare payroll inputs for your provider, so growing the team does not mean growing the admin.
What we handle
Employee onboarding
Offer letters, I-9 and W-4 collection links, handbook acknowledgements and system access requests.
Timesheet collection
Hours gathered, checked for gaps and compiled for payroll.
Payroll preparation
Clean inputs prepared for your payroll provider to review and run.
Employee records
Files organised, expiries tracked and records kept current.
Contractor management
W-9 collection, onboarding and invoice tracking for 1099 contractors.
Recruiting admin
Job posts, resume screening against your criteria and interview scheduling.
How we work
A clear, repeatable process, so you always know what happens next and why.
- 01
Discovery call
A free 30-minute call to understand how the work runs today, who touches it and where it gets stuck.
- 02
Process map
We write the workflow down step by step, with owners, tools, approvals and exceptions. This becomes your SOP.
- 03
Two-week pilot
We run a small slice of the real work with you watching, so you see quality before committing.
- 04
Run
We take over the day-to-day inside your own tools, with a named point of contact and agreed turnaround times.
- 05
Report & improve
A short weekly summary of what was done, what is pending and what we would change.
A typical scenario
Figures are illustrative, based on typical scenarios. Your numbers will differ.
A growing staffing agency onboards 15 temporary workers a month and chases hours from managers every Friday.
We send onboarding packs, track completion, collect and validate timesheets before cut-off and hand payroll a clean file. Missing items are flagged early, not discovered on payday.
This is an illustrative scenario. Your workflow and compliance needs will differ.
What we don't do.
Clear boundaries make a good working relationship. These are the lines we hold, so you always know what you are getting.
Give HR or employment-law advice
Policy decisions and legal questions need your HR lead or counsel.
File payroll taxes
Filing stays with your payroll provider or accountant. We prepare inputs.
Make hiring or firing decisions
We schedule and organise. You decide.
Questions, answered.
Which payroll platforms do you work with?
How is sensitive employee data handled?
Do you cover state-specific rules?
Let’s take hr & payroll admin support off your plate.
Book a free discovery call. We will look at how you do this today and tell you honestly whether and how we can help.