Bookkeeping & Payables
Clean books without a full-time hire.We keep your transactions categorised, your bills entered and your accounts reconciled, so your accountant gets tidy books and you know where the business stands.
What we handle
Transaction categorisation
Bank and card feeds coded to your chart of accounts, following rules you approve.
Bill entry & AP
Vendor bills captured, matched to purchase orders and queued for your approval.
Bank reconciliation
Monthly reconciliations completed, with open items listed clearly.
Expense reports
Receipts collected, matched to card spend and filed against the right job or class.
Month-end support
Prep for your accountant: reconciliations, schedules and a list of questions.
Books cleanup
A one-off catch-up when books are behind or messy.
How we work
A clear, repeatable process, so you always know what happens next and why.
- 01
Discovery call
A free 30-minute call to understand how the work runs today, who touches it and where it gets stuck.
- 02
Process map
We write the workflow down step by step, with owners, tools, approvals and exceptions. This becomes your SOP.
- 03
Two-week pilot
We run a small slice of the real work with you watching, so you see quality before committing.
- 04
Run
We take over the day-to-day inside your own tools, with a named point of contact and agreed turnaround times.
- 05
Report & improve
A short weekly summary of what was done, what is pending and what we would change.
A typical scenario
Figures are illustrative, based on typical scenarios. Your numbers will differ.
A small e-commerce brand has three months of unreconciled transactions and receipts in a shared folder. Their CPA is waiting.
We run a cleanup project to reconcile each month, flag uncertain items for the owner and hand over a tidy file. After that, a weekly routine keeps the books current, so quarter-end stops being a fire drill.
This is an illustrative scenario. Scope and time depend on volume and the state of the records.
What we don't do.
Clear boundaries make a good working relationship. These are the lines we hold, so you always know what you are getting.
Act as your CPA
We do bookkeeping and preparation. Tax advice, tax filing, audits and attestations stay with your licensed accountant.
Release payments alone
We prepare payments for your approval. You or your designated approver releases them.
Guess on unclear items
Ambiguous transactions get a question to you, not a guess.
Questions, answered.
Do you replace my accountant?
Which accounting software do you use?
How do you handle access to my bank accounts?
Let’s take bookkeeping & payables off your plate.
Book a free discovery call. We will look at how you do this today and tell you honestly whether and how we can help.